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Room Rental Agreement

A room rental agreement helps create a legally binding contract between tenants and sub-tenants to rent a room.

  • New York (change)
Room Rental Agreement

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A Room Rental Agreement is a legally binding document between a tenant and a sub-tenant to rent a particular room. It outlines the responsibilities and expectations of both parties.

Too many people simply let someone move in without a formal agreement. When a dispute arises, they need a document that outlines what they agreed to. 

Use a room rental agreement to avoid legal battles and difficulties evicting sub-tenants.

Table of Contents
  • What is a Room Rental Agreement?
  • Why Do You Need a Room Rental Agreement?
  • When Do You Use a Room Rental Agreement?
  • What to Include in a Room Rental Agreement?

What is a Room Rental Agreement?

A room rental agreement is like a lease agreement, but it is between the tenant and a sub-tenant. The document outlines all expectations for the renter and the sub-renter.

Sometimes referred to as a sublease, a room rental agreement allows tenants to sublet a room in their leased property to a third party.

While most subleases are for tenants who want to rent their entire property to a third party, a room rental agreement is for renters who wish to lease out only a room in their dwelling.

This usually requires a landlord’s approval of the subleased room, so a professional landlord should require approval for subletting (the entire property or a room) in the original lease.

A room rental agreement is different than a roommate agreement. A roommate agreement outlines terms and conditions tenants agree to when sharing a living space, such as cleaning duties, quiet times, and utility splits. 

These terms are independent of the original lease agreement.

Why Do You Need a Room Rental Agreement?

You need a room rental agreement whenever your tenant wants to sublease a room in their home, apartment, or other leased dwelling unit to another tenant. 

This clarifies the parties’ expectations, responsibilities, and obligations, giving the subtenant a better understanding of lease terms (which the original tenant is still responsible for).

You should ensure everything in writing to protect your rights as a landlord, including approval for tenants to sublease a room in their rental. 

However, do it simply. Use our room rental agreement designed for professional landlords and create a customized form for your property with our easy-to-use document builder.

When Do You Use a Room Rental Agreement?

You can use a room rental agreement whenever you want to allow a tenant to sublease a room in their apartment to a subtenant. This may include situations like:

  • Your tenant wants to sublease one or more rooms to another tenant
  • A tenant has a boyfriend or girlfriend who constantly stays over and should be a tenant on the property
  • You want to ensure consistent standards between tenants and sub-tenants

What to Include in a Room Rental Agreement?

A good room rental agreement will include many of the following elements:

  • Term: The dates the room rental agreement will begin and end.
  • Tenant Identification: This will include the identifying details and contact information of each party to the room rental agreement
  • Address: The address of the apartment, house, or other premises the sub-tenant will lease.
  • Rent: This will include the amount of rent and any security deposit each tenant must pay.
  • Utilities Information: This describes how the tenants will divide any utilities.
  • Duties and Obligations: The agreement should outline each tenant’s basic responsibilities, household chores, and obligations under the contract.
  • Renter’s Insurance: The agreement should include whether renter’s insurance is required.
  • Parking: Where the tenants can park and how many cars are permitted to visit is vital information.
  • Damages: This outlines each tenant’s liability for damages caused by them or their guests. It may also allocate costs when the cause is unknown.
  • Smoking and Alcohol Rules: This will include whether smoking or drinking is allowed and related issues.
  • Pet Permissions: The agreement should state whether the sub-tenant is permitted to have pets on the premises.

How to Write a Room Rental Agreement

Follow the steps below to write a contract to rent a room to a subtenant.

Step 1 – Write Room Rental Agreement Details

Fill in the date of the agreement and the principal tenant’s name.

Step 2 – Fill In Property Address

Describe the physical address of the property where the room is.

Step 3 – Note Lease Details

Fill in the lease term and the subtenant’s name.

Step 4 – Enter Security Deposit Amount

Indicate the amount of the security deposit.

Step 5 – Describe Utilities

Note how tenants will share utilities and whether or not the subtenant’s rent includes the utilities.

Step 6 – Write Parking Details

State whether or not the room rental agreement includes parking privileges and if so, describe the parking spot and any vehicles.

Step 7 – Note Legal Considerations

Enter any requirements for renter’s insurance and specify the months the subtenant must give to terminate the agreement.

Step 8 – Enter Behavior Stipulations

Specify stipulations for pets, chores/household duties, overnight guests, noise levels/quiet hours, parties/entertaining, and smoking and alcohol use.

Step 9 – Fill in Additional Terms

Note the state law that governs the contract.

 

 

Sample Room Rental Agreement

room rental agreement

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